To arrange a ShelterTrack demo for you and your staff, please e-mail us at .
ShelterTrack is state-of-the-art, latest-generation animal sheltering software designed to make your life easier - much easier! Check out just a few of the features this software has to offer:
- Shelter clinic with scheduling and exam templates
- Download almost anything from almost anywhere
- Unlimited graphical and custom reports
- Asilomar/Maddie's reporting
- Fully customizable public Web site with unlimited pages
- Custom forms and fields
- Batch operations (vaccinations. scheduling, many more)
- Custom ID numbering
- Automated addition of vaccinations, vet visits, and scheduling items on intake and outcome
- Owner/guardian contact attempts
- Cremation and remains-handling
- Adoption center
- Temporary adoption locations
- Medical center
- Auto-calculated license fees with many criteria (including user-defined criteria)
- Automated license renewal processing within the application or on your desktop using custom renewal letters and past-due notices
- Real-time payment tracking and updates
- Hours, timesheets, pay periods, and reviews for employees and volunteers
- Custom data-entry templates
- Complete correspondence history
- Dispatch, cases, violations, and enforcements
- Average response times
- Shelter calendar with moderated events (sign-ups, attendance, correspondence)
- Complete shelter statistics for any day of any year
- Inventory and ordering
- Trap rentals and loans
Completely customizable interface (colors, look and feel, search-results fields, report header text, and more) for each user.
- User-specific Favorites provide quick access to any program or report in the system.
- Supervisor Hold: Places records on hold so they cannot be edited or deleted.
- Easy-to-navigate tabbed interfaces make locating the information you need a snap.
- Detailed help can be turned on or off in all screens anytime, and you can add your own custom help text to any help screen.
- Complete user audit history: who added, edited, and deleted every record in your ShelterTrack system.
- Detailed access classes allow you to assign permissions at any level, from program group (like Animals) to individual items within each program (like intake, custom intake forms, intake standards, and so on).
- Kennel management includes the ability to filter kennels based on current occupants, at or under capacity, and more.
- Multiple shelter calendar views: my schedule, due and overdue items, events, scheduling, and more. You can also set holidays and closed days, and specify whether they are included in new-animal availability date calculations.
- Click any day of any month of any year to see that day's statistics.
- "Super search" screens throughout the system locate the records you need using your choice of criteria. Results are returned with your choice of output columns (specific to each user), searches can be saved, and you can download the entire results set or perform batch operations like putting animals on hold, approving for adoption or euthanasia, quarantining, and so on.
- Custom fields with your choice of data type and label can be set up for all major areas of the system (animals, dispatch, cases, people/companies, and many more).
- Kennel management system shows detailed information for each kennel, plus capacity, species, dimensions, space available, and a complete history of occupants.
- Complete chronological history of all activity for animals and people/companies.
- Chronological location and guardianship history for animals.
- Unlimited custom intake forms let you collect just the information you want (including custom data) for the animals that are received.
- Automated receipt creation and document print on intake.
- Intake batches let you group animals (like litters) into a set so that you only have to enter intake information once. You can even add animals to intake batches after the fact!
- Automatic status change when animals become available for adoption or transfer to rescue.
- Auto-add tasks/notifications throughout the system, with your choice of recipients and priority.
- Set up checklists ("to do" lists) with milestone-based tasks and due dates, and apply them to animals, quarantines, cases, calls, and more.
- Automated data upload to Petfinder and RescueGroups.org (four times daily).
- Custom forms with your choice (unlimited) of data types and labels can be used for any purpose: kennel cards, receipt forms, vaccination certificates, kennel card forms, and more.
- Current Inventory reports give you quick, at-a-glance information for the animals in your system, based on your choice of criteria (adoptable, in quarantine, pending disposition, becoming available, in foster, at off-site locations, and so on).
- System-wide troubleshooters let you consolidate duplicates and manage incorrectly entered data.
- Customizable license fee structures with auto-calculation based on myriad criteria like rabies expiration, senior/disabled person, animal breed, geographical area, and even user-defined questions and answers.
- Complete inventory system with ordering/receiving, item-tracking, shrinkage, on-line sales, and restock reporting.
- On-line donations, purchases, and membership and license renewals (with transaction tracking and update) for licenses and merchandise; for licenses, the public can purchase or renew licenses on-line and upload documents for proof of rabies vaccination or spay/neuter.
- Address validation and verification, plus all historical activity by address.
- Downloadable distribution lists with your choice of list members plus correspondence history.
- Pay periods, timesheets, reviews/evaluations, and scheduling for employees.
- Supervisor View gives system supervisors at-a-glance view and edit capability for employee-related items like lists, scheduling, due and overdue items, and more (below).
- Add multiple items to a receipt at the same time using fee item batches, auto-calculate discounts and tax, and split income among multiple G/L numbers.
- Public user accounts that allow your Web site visitors to view history, make donations and purchases on-line, and add animals, contacts, and contact information.
- Completely customizable, unlimited public Web pages with your choice of live database content.